FAQ: Licensing + Scheduling
Clear expectations from booking to delivery—how licensing works for hospitality imagery and how we schedule efficiently around access, occupancy, and brand priorities.
Licensing + Scheduling (Hospitality)
Hospitality work moves fast—multiple stakeholders, brand standards, and marketing timelines. These FAQs cover how usage/licensing is handled and how we schedule a shoot day that’s efficient and realistic.
1) Do we “own” the photos?
You’re licensing usage of the finished images (how they can be used), while I retain the copyright as the creator. Your proposal outlines the license clearly so your team can publish confidently.
2) What’s typically included in a hospitality license?
Most hospitality projects include marketing usage for the property: website, OTAs, social, email, PR, and print collateral. If you need broader corporate/brand usage across multiple properties or campaigns, we’ll structure the license accordingly.
3) Can we use the images on OTAs (Booking, Expedia, etc.)?
Yes—OTA usage is commonly included for hospitality work. If a platform requires specific sizing or file specs, let me know and I’ll include the right exports.
4) What if a third party asks to use the images (designer, architect, management company)?
Third-party usage is handled as a separate license (or a defined add-on) so rights are clear and everyone is protected. If you already know who needs access, we can build it into the plan upfront.
5) Can we run paid ads with the images?
Paid advertising can be included, but it should be specified—ads typically have wider reach and heavier repetition than standard organic marketing. Tell me where you plan to run them (Meta, Google, display, print) and I’ll align the license with the campaign.
6) Do you provide raw files?
Final deliverables are finished, brand-ready images. Raw files aren’t typically delivered because they’re not a finished representation of the work. If your workflow requires layered files or special deliverables, we can discuss what makes sense.
7) How long does delivery take?
Turnaround depends on scope and retouching needs. Most projects deliver in a clean, predictable window that’s outlined in advance. If you have a launch date or brand deadline, share it and we’ll schedule around it.
8) How far in advance should we schedule?
The earlier the better—especially for multi-area properties and shoots involving photo-blocked rooms, F&B coordination, or twilight exteriors. Once I understand scope and priorities, I’ll recommend the right number of hours/days to capture it properly.
9) Do we need to photo-block rooms?
For key room types, yes. Photo-blocking prevents last-minute room swaps and keeps the timeline intact. If occupancy is tight, we’ll build a priority schedule and rotate through spaces efficiently.
10) What happens if we need to reschedule?
Reschedules happen—weather, access, staffing, and occupancy can shift. As long as we have reasonable notice, we’ll move the date cleanly. Your booking terms will outline notice windows and any costs tied to last-minute changes.
11) What do you need from us to lock the date?
A confirmed scope (what spaces), an agreed timeline, and a point of contact on-site. From there, I’ll share a simple shoot plan and we’ll align on licensing and deliverables so there are no surprises.
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Need a quote with clear usage and a clean timeline?
Send your property details, target launch date, and how the images will be used. I’ll recommend the right scope, schedule, and licensing so your team can publish across every channel with confidence.